Many Mac® users consider the fonts on Mac to be more elegant than the fonts on Windows, and therefore they want to use their Mac fonts in their PowerPoint presentations. Figure 1, however, shows what can happen when you send those presentations to Windows users, or use a Windows PC to drive the projector in your presentation. It is not pretty.

Technology to the Rescue: Font Embedding

Normally, fonts are installed in the OS—either macOS® or Windows—and applications access the fonts installed in the OS they’re running on. Font embedding is the technology of actually adding fonts into the document you’re working with. When you do this (and assuming that the application supports embedded fonts) your document will look as you intended, regardless of where you view it.

Click on the 'Launchpad' icon in the Dock to reveal all your applications. Locate the Font Book icon and click on it to launch the program. Step 3 Click on the '+' button under the Font column to. Hi Nicola, The “Customize Fonts” button only exists in PowerPoint for Windows currently. You can notice that this feature is also not available in my PowerPoint for Mac. Per your requirement, you can submit feedback to UserVoice, which is the official suggestion box for PowerPoint for Mac.Other users will also be able to vote on the same post so that it will increase the awareness coming. Mar 13, 2020 Embed Fonts in PowerPoint 2019/Office 365 for Mac. Up until early 2020, Microsoft Office hadn’t provided the feature for embedding fonts in PowerPoint for Mac. Now you can, as long as you’re an Office 365 subscriber or are using PowerPoint 2019 v16.17 or later. To embed fonts, open your PowerPoint presentation, click the “PowerPoint” menu option, and then select “Preferences.”. Different fonts portray different personalities which are appropriate in various situations. Old style serif fonts feel formal and professional while sans-serif fonts feel modern and clean. We’ve written a whole article on font choices in Powerpoint, but to give you an overview, take the following guide for a baseline.

Microsoft Office for Windows applications (Word, Excel, and PowerPoint) have supported font embedding for some time. As of February 2018, PowerPoint 2016 for Mac added support for embedded fonts. (Notice that I said “support for embedded fonts,” not “support for embedding fonts.” There is a difference, as explained later in this post.)

Using this new capability in PowerPoint 2016 for Mac, Figure 2 shows what the not-very-pretty presentation from Figure 1 looks like after properly embedding the Mac fonts that are not available in Windows.

Figure 2_With font embedding — perfect results

Two Approaches to Font Embedding

Before I show you how to embed fonts, I need to explain about the two approaches to font embedding, and the pros and cons of each approach.

Figure 3 shows the two basic approaches to font embedding:

1) embedding the actual font file (or a portion of it) in the document, and

2) embedding the outlines of each character used in the document.

There are pros and cons to each approach:

How to Embed in PowerPoint

PowerPoint for Mac

While the latest version of PowerPoint 2016 for Mac supports embedded fonts if they’re present, it does not have the ability to actually embed fonts. For this, you must use a third-party utility. The one that I’ve used successfully is Presentation Font Embedder (available in the Mac App Store, or as a direct purchase). It’s simple to use (Figure 4) but slightly expensive ($27.49 USD) compared to other single-purpose utilities.

Figure 4_Presentation Font Embedder

PowerPoint for Windows

PowerPoint for Windows has the ability to embed fonts, so no third-party utility is generally needed. From the “Save As” dialog (Figure 5), click on the “Tools” menu and choose “Save Options…”

In that Options dialog (Figure 6), choose “Embed fonts” in the file preference.

Figure 6_The WinPowerPoint Save options

A Possible Complication

The creator of a font can mark it as non-embeddable. For such a font, you must use the outline method shown in Figure 3.

In Windows 10, it’s easy to determine if a font is embeddable, since the Font window contains a column showing the embeddability. (See Figure 7.) If the Font Embeddability column shows anything other than “Editable,” the font probably can’t be embedded.

Figure 7_In windows 10, you can easily see if a font is embeddable

Powerpoint For Mac Embed Fonts For Beginners

On the Mac, the only way I’ve found to determine if a font is embeddable is to try and embed it; if you get an error message (Figure 8), then that font is not embeddable.

Figure 8_Error message when a font is not embeddable

Text to Outline – Add-in for Mac and Windows

Embed Fonts In Powerpoint For Mac

For years now, whenever I wanted to use a special font in a PPT presentation – and wanted to make sure that everyone would be able to see the text in this font correctly – I used a free WinPowerPoint add-in, Text to Outline. I would move my presentation to Windows, open it up in WinPowerPoint, use this add-in, and then move the presentation back to Mac.

Best Fonts For Powerpoint

The developers of this add-in have recently ported it to Mac so that it works in MacPowerPoint 2016. You can get it here.

Here is what your MacPowerPoint ribbon will look like after installing this add-in:

For further details on font embedding, see the following:

Powerpoint Embed Fonts In File

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